Microsoft Word 1A: Business Letters: Format, Text Wrap, Insert Text Box, Logo

Format of a Business Letter:

• Although there are different formats to use when preparing a business letter, you should always use an approved format specified in a keyboarding textbook or other template.
• Open (sampleletter1) and examine the spacing and placement of the parts of a letter.
• Alternatively you may use templates provided in the word processing software.

Note: it can sometimes be tricky working with these Microsoft template files, and it is often easier to make your own files and save copies to be used again and again by replacing certain components, (thus creating your own templates).

Working with Images:

• You can insert clipart or photos in word processing documents.
• This is particularly useful for placing a logo on a business letter instead of buying pre-printed letterhead stationary.
• A logo used to represent a business (e.g. the golden arches for McDonald's).
• Logos are inserted at the top of a letter the letterhead and may have the following information so that it does not need to be keyed every time a new letter is created: address, phone, fax, e-mail, and possibly a slogan.

figure 1.1.1 (Sample Logo)

• When you insert any image in Word you will have difficulty moving around the graphic unless you right-mouse click the image, and select Text Wrapping and Tight as shown.

• A text box can be inserted over the image in Word, allowing you to add the address, and possibly a phone number, e-mail address, etc. as required within the Word.

Additional Parts of a Business Letter:

Sometimes you need to send a letter by certified mail.

This means that the post office will require a person to sign for the letter when it is delivered.

This cost extra, but you can be sure that the person has received the letter by going to the post office and having them look up if a signature was received.

Sometimes you attach something with a letter (eg. an unpaid bill).

In your letter you should describe that there is a copy of the bill enclosed.

If you are sending a copy of the letter to someone else (eg. a letter is sent to a person, and a copy to their boss) then this must be indicated in the bottom portion of the letter that you will see in (sampleletter2) as well as the CERTIFIED MAIL, and Enclosure components.

Answer questions based on the Lesson Overview and the Step-By-Step Tutorials in your student question file.

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