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Microsoft PowerPoint 1E: Effective Presentation Tips, Narration, Presenter Notes

Overview

  • When you give a presentation the presentation will appear on two screens
    • small screen (usually laptop) which you can see
    • large overhead projection visible to the audience
  • If your computer is set up for two screens or you are connected to an overhead projector you can select the Slide Show tab and check off the Use Presenter View button before presenting the slideshow

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  • The screen seen above will only appear on the speaker's computer (usually laptop) and only the individual slides will appear on the projector
  • The time e.g. 00:04 appears allowing the speaker to keep track of the time spent on each slide to ensure that the discussion doesn't go too slow or fast
  • The speaker can also see the next slide coming up before it comes up on the projector

Note: the speaker notes appear on the right side of the screen allowing the speaker to remember or read what should be said regarding the slide

Note: the above presenter tools only work if your computer is set up to use two monitors.

Recording Narration

  • You may want to record your voice on various slides as mentioned before for kiosks
  • You may also add narration to a presentation so that it may be viewed by someone without the actual speaker presented, this is especially useful for creating educational lessons.
  • To add narration you must have either a built in microphone or an external microphone attached
  • Click on Slide Show tab and press the Record Narration button
  • Simply click on the Record button to start
  • Speak into the microphone as you click through the slides in your presentation and save after completing

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Note: in the above, the narration is linked to the C:\ drive but can be changed by clicking on the Browse button

Presentation tips

1. Prepare

  • Know your material (your confidence will show in presentation)
  • Rehearse your presentation
  • Have a backup paper copy of a speech for the worst case scenerio of equipment failure
  • Arrive early and chat with audience prior to presentation
  • Visualize being successful prior to making your speech
  • Remember to breathe (when nervous you tend to stop breathing)
  • Test all equipment in advance, projector, microphone, laptop, lights, speakers, power cord availability
  • Provide an overview at the begining of presentation (e.g. what learned, what able to do as a result of
  • Emphasise main points and repeat main points (at least verbally) as you expand through the presentation
  • Watch your timing
    • allow time for questions
    • don't go over your time limit

2. Materials

  • Provide adequate materials to audience
  • You may want to provide your audience with a set of handouts from your presentation either before or after the presentation.
    • Pros
      • handouts distributed prior to your presentation may have your audience reading through the handouts instead of listening to you
    • Cons
      • handouts handed out after the presentation allow the audience some comfort and keep them from having to quickly take notes on paper, however the audience loses the opportunity to make additional notes on the handouts as they are being presented

3. Points written in PowerPoint presentation

  • Use only the key words in your slide presentation as you will explain the concepts in your verbal speech
  • one bulleted item should represent a single idea
  • Kiosk demonstrations may also have only key words (if accompanied by a narration)

4. Making the verbal speech

  • Use anecdotal stories to illustrate points and ask questions for audience if appropriate to do so
  • Utililize humour to helps keep attention of audience and entertain them while informing them (watch appropriateness-be aware of audience)
  • Don't simply read your slide show when you are presenting, your speech should expand on the points made
  • While it is okay to have a written speech out in case you lose track, but look for key concepts to expand upon don't read the prepared speech unless absolutely necessary (your message won't be as natural when you read)
  • Don't have points appear on screen before you speak about them as the audience will be reading the next point while you are explaining the previous one

5. Voice

  • Project your voice (don't mumble)
  • Don't speak too quickly (either listen to a recording of yourself or getting feedback from others on your speed)
  • Utilize intonation (higher and lower pitches) for variety and emphasis
  • Use dead time effectively (e.g. for a point to sink in, or to understand a joke etc.)

6. Body language

  • Includes:
    • walking around, movements, varying distance from audience, orientation of body (sideways, forward etc.), posture, eye contact, facial expressions, body gestures (e.g. arm waving)
  • Remember that body language makes up to 55%-65% of how a message that is interpreted according to many studies (only 35% - 45% of what you actually "say" is conveyed in the message)
  • Don't fidget with an item in your hand as it distracts the audience
  • Be careful not to stand in front of the projecto

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